COMMISSION IMPLEMENTING REGULATION (EU) No 1244/2014
of 20 November 2014
laying down rules for the implementation of Regulation (EU) No 375/2014 of the European Parliament and of the Council establishing the European Voluntary Humanitarian Aid Corps (‘EU Aid Volunteers initiative’)
(Text with EEA relevance)
CHAPTER 1
GENERAL PROVISIONS
Article 1
Subject matter
Article 2
Definitions
CHAPTER 2
PROCEDURES FOR IDENTIFICATION AND SELECTION OF CANDIDATE VOLUNTEERS
Article 3
Identification and selection procedure
Article 4
Definition of the task assignment, competence profile and selection criteria for EU Aid Volunteers
Article 5
Announcement and application
Article 6
Assessment, long- and shortlisting
Article 7
Selection
Article 8
Assessment of learning needs
CHAPTER 3
TRAINING PROGRAMME OF THE EU AID VOLUNTEERS INITIATIVE
Article 9
Training programme
Article 10
Assessment of candidate volunteers during and after training
CHAPTER 4
PROCEDURES FOR PRE-DEPLOYMENT PREPARATION OF CANDIDATE VOLUNTEERS
Article 11
Induction programme
Article 12
Pre-deployment induction
Article 13
Apprenticeship placements for junior professionals
Article 14
Assessment of the candidate volunteers after apprenticeship
Article 15
Additional pre-deployment training
Article 16
Contract with the EU Aid Volunteer
Article 17
Entry in the database
CHAPTER 5
PROCEDURES FOR DEPLOYMENT AND MANAGEMENT OF EU AID VOLUNTEERS
Article 18
In-country induction
Article 19
Supervision and performance management
Article 20
Ongoing support from sending organisations
Article 21
Mentoring
Article 22
Working conditions
Article 23
End of placement and post-deployment support
CHAPTER 6
PROVISIONS FOR INSURANCE AND LIVING CONDITIONS
Article 24
Insurance coverage
Article 25
Subsistence and resettlement allowance
Article 26
Accommodation
Article 27
Travel and related costs
CHAPTER 7
PROCEDURES TO ENSURE DUTY OF CARE, SAFETY AND SECURITY
Article 28
Security management and risk assessment
Article 29
Procedures to be followed in the event of an incident or evacuation
Article 30
Health and safety
CHAPTER 8
PROCEDURES FOR MONITORING AND ASSESSING THE INDIVIDUAL PERFORMANCE OF EU AID VOLUNTEERS
Article 31
Monitoring and assessing the individual performance of EU Aid Volunteers
CHAPTER 9
CERTIFICATION MECHANISM FOR SENDING AND HOSTING ORGANISATIONS
Article 32
Certification mechanism for hosting organisations
Article 33
Certification mechanism for sending organisations
Article 34
Legal remedies
Article 35
Financial viability and organisational capacity of the organisations
Article 36
Validity of the certification and regular checks
Article 37
Suspension and termination of certification
Article 38
Liability for damages
CHAPTER 10
FINAL PROVISIONS
Article 39
Entry into force
ANNEX I
1.
Requirements for the task assignment
2.
Requirements for the announcement
3.
Requirements for working hours, leave allowance and working space
Factors |
General requirements |
Minimum requirements |
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Working hours |
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Leave allowance |
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Timing of leave |
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Working space |
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4.
Requirements for accommodation
5.
Requirements for the security management and evacuation plan
6.
Requirements for the risk assessment
7.
Indicators for safe and healthy working and living conditions
ANNEX II
Training curriculum
Module title |
Days of face-to-face training |
Target group/status |
Key learning outcomes: the participants shall … |
Main competences addressed |
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0.5 |
All groups/mandatory |
Understand and describe the EU and its basic functioning and principles; Understand and explain EU external action, including Common Foreign and Security Policy and crisis response system as well as the EU's comprehensive approach to external crises; Understand and explain the role of the Directorate-General for Humanitarian Aid and Civil Protection in humanitarian aid and civil protection, including its field network; |
Understanding humanitarian contexts and applying humanitarian principles |
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1.5 |
All groups/mandatory |
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The Union humanitarian aid policy and the EU Aid Volunteers initiative |
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Understand the EU Aid Volunteers initiative including its communication plan, how it works and what they can do to stay part of it; Face their placement with realistic expectations; Act autonomously and create their own ‘volunteering experience’; Understand how their public action and behaviour affect the image of the EU Aid Volunteer initiative and the mission they will join; and Be aware of the ‘do's and don'ts’ during deployment concerning issues such as communication with media, publishing information on social media, participation in demonstrations, etc. |
Understanding humanitarian contexts and applying humanitarian principles Autonomy Demonstrating leadership Managing one's own expectations Volunteering mind-set Communication |
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General framework of humanitarian action |
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Provide definitions of humanitarian aid; Name three humanitarian principles; Understand and describe the key elements of the international system of disaster risk reduction, response and humanitarian aid and recovery; Understand and describe the roles and responsibilities of key international stakeholders in disaster, pre- and post-disaster areas; Understand and explain the UN's central and overall coordination role in promoting a coherent international response to humanitarian crises; Know about regional mechanisms for cooperation in disaster management; Understand and explain the requirements, constraints and objectives of the various stakeholders and the challenges of coordinating stakeholders in humanitarian action, linking disaster relief and rehabilitation and building resilience; Understand changing aid and development paradigms, resilience approach; and Post-2015 international agenda. |
Understanding humanitarian contexts and applying humanitarian principles Accountability Achieves and transmits results of action and capacity building Working with others |
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International humanitarian law |
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Name the main points of I-IV Geneva Conventions of 1949 and the 1977 Additional Protocols; Understand the role of international humanitarian law (IHL) in the international humanitarian system and its applications to concrete emergency situations; Have a basic understanding of international disaster response law and international human rights law; and Know the main points of the European Consensus on humanitarian aid and the European Consensus on development aid. |
Understanding humanitarian contexts and applying humanitarian principles Accountability |
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Introduction to the sectors of humanitarian aid |
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Know and describe the specific needs of the following sectors of humanitarian aid:
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Understanding humanitarian contexts and applying humanitarian principles Demonstrating leadership |
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Codes of conduct and standards |
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Know and apply Sphere core standards and protection principles; Know and apply People in Aid Code; Know and apply the Humanitarian Accountability Partnership (HAP) Standard in Accountability and Quality Management; Know and apply International Non-Governmental Organisations (INGO) Accountability Charter; Know and interpret the definition of accountability according to HAP; Name the six HAP benchmarks; Name the nine principles of INGO Charter; and Understand and exercise accountability towards the final beneficiaries of humanitarian aid. |
Understanding humanitarian contexts and applying humanitarian principles Accountability Demonstrating leadership |
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1.5 |
All volunteers/mandatory |
Know and follow security strategies and procedures; Understand the importance of following organisations' safety procedures when deployed; Know how to prepare before deployment; Be able to identify, prevent and mitigate risks during a mission; Be able to act in situations where threat occurs; Have basic first-aid skills; and Have basic stress management and psychological first-aid skills. |
Managing personal safety, health and security Self-awareness and resilience Autonomy |
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1.5 |
Junior professionals |
Describe the main stages of the project cycle and the specific principles applied to these in the context of humanitarian aid; Develop an outline for a basic project application; Carry out a basic needs assessment under the supervision of a more senior colleague; Draw up an implementation plan for a simple project in their area of expertise, in consultation with more senior colleagues; Develop basic tools for financial management of a project; Identify the main roles and tasks for other persons needed in the project; Develop an approach to monitoring of a simple project; and Outline an evaluation approach for a simple project. |
Managing projects in humanitarian contexts Accountability Demonstrating leadership Achieves and transmits results of action and capacity building |
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1.5 |
Senior professionals |
Apply their experience of project cycle to the sector of humanitarian aid in which they will be active; Understand and be capable of applying the principles of humanitarian aid to the project cycle when it comes to involvement of local communities, accountability, specific attention being paid to gender issues and vulnerable groups; Carry out needs assessment for a project in his/her area of expertise; Develop a project application; Draw up an implementation plan for a project in their area of expertise; Develop tools for financial management of a project; Identify the main roles and tasks for other persons needed in the project; Identify the briefing and guidance needs; Carry out a risk assessment for the project; Develop an approach to monitoring the project; Outline an evaluation approach for the project; Understand the key principles for successful reporting; and Identify the main requirements for financial and administrative reporting. |
Managing projects in humanitarian contexts Accountability Demonstrating leadership Achieves and transmits results of action and capacity building |
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1 |
All volunteers/mandatory |
Understand the importance of demonstrating cultural sensitivity; Understand the possible negative consequences of behaving in a stereotyped manner; Describe what stereotypes are and how they are conveyed; Describe the different reactions in the context of a new culture (withdrawal, resentment, feeling of superiority, over-identification, etc.); Understand the main features of culture and how these are translated into practice; Understand the importance of non-verbal communication; Understand differences in communication styles and adjust communication; Describe and apply the key principles of giving constructive feedback; Be aware of the importance of developing and implementing gender-sensitive behaviour; and Understand the main principles of mainstreaming. |
Inter-cultural awareness Working with others Communication Managing one's own expectations |
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3 |
All volunteers/mandatory |
This component is aimed at testing how the participants have acquired the key learning outcomes of previous modules and test their ability to:
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1 |
All groups/optional |
Understand the importance of ethical considerations in the context of humanitarian aid advocacy; Apply cultural sensitivity to communication and advocacy; Carry out a mapping of stakeholders/beneficiaries in the context of humanitarian aid and identify what communication channels are best suited to reaching them; Draw up a communication strategy; and Critically review communication strategies and identify improvements. |
Communication Demonstrating leadership Inter-cultural awareness |
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1 |
All groups/optional |
Identify the four domains where human emotions are expressed through the stress cycle in the aftermath of a disaster, emergency or other traumatic event; Define two different types and scope of disaster and emergency; Describe two disaster behavioural health response principles; Demonstrate competency in at least three of the PFA skills taught in the training; Identify the modalities by which PFA can be delivered; and Identify the populations for which PFA is appropriate. |
Managing personal safety, health and security Self-awareness and resilience |
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2 |
Senior professional volunteers/optional |
Name the principles of adult learning and apply them; Name the stages of the training cycle and the key requirements for each stage; Formulate aims and learning outcomes of training courses; Know and practise learner-centred approach to delivery of training; Apply various training skills and techniques; Select appropriate methods, reading materials and resources for training related to humanitarian work; and Develop tools for evaluation after the training. |
Achieves and transmits results of action and capacity building Communication |
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1 |
Senior professional volunteers/optional |
Understand and implement legal frameworks for volunteer management; Plan the work of local volunteers in the receiving country; Organise recruitment and selection of volunteers; Set up and implement systems for the regular supervision, support and management of volunteers; Plan induction and short training sessions for volunteers, as relevant; Set up systems that ensure the safety and security of local volunteers; Ensure that management in the local organisation has taken formal responsibility for the volunteers, with an appropriate line-management and reporting system; and Set up and monitor systems. |
Achieves and transmits results of action and capacity building Demonstrating leadership Working with others Inter-cultural awareness |
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2 |
Senior professional volunteers/optional |
Name some key characteristics of capacity building; Name and describe a range of different organisation development interventions; Describe different elements of organisational assessment (OA); Assess a local organisation's strengths and weaknesses; Be able to carry out needs assessment for capacity building; Assist local organisations in developing new policies; and Develop capacity indicators for monitoring organisational development. |
Achieves and transmits results of action and capacity building Demonstrating leadership |