COMMISSION DECISION (EU, Euratom) 2019/1963
of 17 October 2019
laying down implementing rules on industrial security with regard to classified procurement contracts
CHAPTER 1
Article 1
Subject matter and scope
Article 2
Responsibility within the Commission
CHAPTER 2
Article 3
Basic principles
Article 4
Subcontracting in classified contracts
CHAPTER 3
Article 5
Basic principles
Article 6
Access to EUCI by personnel of contractors and subcontractors
CHAPTER 4
Article 7
Basic principles
Article 8
Requests for visits
Article 9
Visit procedures
Article 10
Visits arranged directly
CHAPTER 5
Article 11
Basic principles
Article 12
Electronic handling
Article 13
Transport by commercial couriers
Article 14
Hand carriage
CHAPTER 6
Article 15
Contingency plans and recovery measures
Article 16
Entry into force
ANNEX I
The performance of the contract is subject to particular conditions |
[Bild bitte in Originalquelle ansehen] yes |
[Bild bitte in Originalquelle ansehen] no |
The performance of the contract is subject to particular conditions |
[Bild bitte in Originalquelle ansehen] yes |
[Bild bitte in Originalquelle ansehen] no |
ANNEX II
ARTICLE XX
ANNEX III
[Annex IV (to the Framework Contract)]
[Model]
Appendix A
[
Appendix B
[specific text to be adjusted depending on the subject of the contract]
Appendix C
(MODEL)
(The application must be submitted in English only)
HEADING |
Check boxes for visit type, information type, and indicate how many sites are to be visited and the number of visitors. |
||||||
|
To be completed by requesting NSA/DSA. |
||||||
|
Give full name and postal address. Include city, state and post code as applicable. |
||||||
|
Give full name and postal address. Include city, state, post code, telex or fax number (if applicable), telephone number and email. Give the name and telephone/fax numbers and email of your main point of contact or the person with whom you have made the appointment for the visit. Remarks:
|
||||||
|
Give the actual date or period (date-to-date) of the visit in the format ‘day — month — year’. Where applicable, give an alternate date or period in brackets. |
||||||
|
Specify whether the visit has been initiated by the requesting organisation or facility or by invitation of the facility to be visited. |
||||||
|
Specify the full name of the project, contract or call for tender using commonly used abbreviations only. |
||||||
|
Give a brief description of the reason(s) for the visit. Do not use unexplained abbreviations. Remarks: In the case of recurring visits this item should state ‘Recurring visits’ as the first words in the data element (e.g. Recurring visits to discuss_____) |
||||||
|
State SECRET UE/EU SECRET (S-UE/EU-S) or CONFIDENTIEL UE/EU CONFIDENTIAL (C-UE/EU-C), as appropriate. |
||||||
|
Remark: when more than two visitors are involved in the visit, Annex 2 should be used. |
||||||
|
This item requires the name, telephone number, fax number and email of the requesting facility’s Security Officer. |
||||||
|
This field is to be completed by the certifying authority. Notes for the certifying authority:
|
||||||
|
This field is to be completed by the NSA/DSA. Note for the NSA/DSA:
|
REQUEST FOR VISIT (MODEL) To: _______________________________________ |
||||||||
|
|
|
||||||
☐ Single ☐ Recurring ☐ Emergency ☐ Amendment
For an amendment, insert the NSA/DSA original RFV Reference No_____________ |
☐ C-UE/EU-C ☐ S-UE/EU-S |
No of sites: _______ No of visitors: _____ |
||||||
|
||||||||
Requester: To: |
NSA/DSA RFV Reference No________________ Date (dd/mm/yyyy): _____/_____/_____ |
|||||||
|
||||||||
NAME: POSTAL ADDRESS: E-MAIL ADDRESS: FAX NO: |
TELEPHONE NO: |
|||||||
|
||||||||
|
||||||||
☐ Initiated by requesting organisation or facility ☐ By invitation of the facility to be visited |
||||||||
|
||||||||
|
||||||||
|
||||||||
|
||||||||
NAME: TELEPHONE NO: E-MAIL ADDRESS: SIGNATURE: |
||||||||
|
||||||||
NAME: ADDRESS: TELEPHONE NO: E-MAIL ADDRESS: |
[Bild bitte in Originalquelle ansehen] |
|||||||
SIGNATURE: |
DATE (dd/mm/yyyy): _____/_____/_____ |
|||||||
|
||||||||
NAME: ADDRESS: TELEPHONE NO: E-MAIL ADDRESS: |
[Bild bitte in Originalquelle ansehen] |
|||||||
SIGNATURE: |
DATE (dd/mm/yyyy): _____/_____/_____ |
|||||||
|
ANNEX 1 to RFV FORM
ORGANISATION(S) OR INDUSTRIAL FACILITY(IES) TO BE VISITED |
1. NAME: ADDRESS: TELEPHONE NO: FAX NO: NAME OF POINT OF CONTACT: E-MAIL: TELEPHONE NO: NAME OF SECURITY OFFICER OR SECONDARY POINT OF CONTACT: E-MAIL: TELEPHONE NO: |
2. NAME: ADDRESS: TELEPHONE NO: FAX NO: NAME OF POINT OF CONTACT: E-MAIL: TELEPHONE NO: NAME OF SECURITY OFFICER OR SECONDARY POINT OF CONTACT: E-MAIL: TELEPHONE NO: (Continue as required) |
ANNEX 2 to RFV FORM
PARTICULARS OF VISITOR(S) |
1. SURNAME: FIRST NAMES (as per passport): DATE OF BIRTH (dd/mm/yyyy): ____/____/____ PLACE OF BIRTH: NATIONALITY: SECURITY CLEARANCE LEVEL: PP/ID NUMBER: POSITION: COMPANY/ORGANISATION: |
2. SURNAME: FIRST NAMES (as per passport): DATE OF BIRTH (dd/mm/yyyy): ____/____/____ PLACE OF BIRTH: NATIONALITY: SECURITY CLEARANCE LEVEL: PP/ID NUMBER: POSITION: COMPANY/ORGANISATION: (Continue as required) |
Appendix D
(MODEL)
1.
HEADER |
The requester inserts full NSA/DSA and country name. |
||||||||
|
The requesting contracting authority selects the appropriate checkbox for the type of FSCIS request. Include the level of security clearance requested. The following abbreviations should be used: SECRET UE/EU SECRET = S-UE/EU-S CONFIDENTIEL UE/EU CONFIDENTIAL = C-UE/EU-C CIS = Communication and information systems for processing classified information |
||||||||
|
Fields 1 to 6 are self-evident. In field 4 the standard two-letter country code should be used. Field 5 is optional. |
||||||||
|
Give the specific reason for the request, provide project indicators, number of contract or invitation to tender. Please specify the need for storage capability, CIS classification level, etc. Any deadline/expiry/award dates which may have a bearing on the completion of an FSC should be included. |
||||||||
|
State the name of the actual requester (on behalf of the NSA/DSA) and the date of the request in number format (dd/mm/yyyy). |
||||||||
|
Fields 1-5: select appropriate fields. Field 2: if an FSC is in progress, it is recommended to give the requester an indication of the required processing time (if known). Field 6:
|
||||||||
|
May be used for additional information with regard to the FSC, the facility or the foregoing items. |
||||||||
|
State the name of the providing authority (on behalf of the NSA/DSA) and the date of the reply in number format (dd/mm/yyyy). |
(MODEL)
REQUEST FOR A FACILITY SECURITY CLEARANCE ASSURANCE To: ____________________________________ (NSA/DSA Country name) |
|||||||||||||||
Please complete the reply boxes, where applicable: [ ] Provide an FSC assurance at the level of: [ ] S-UE/EU-S [ ] C-UE/EU-C for the facility listed below
[ ] Initiate, directly or upon a corresponding request of a contractor or subcontractor, the process of obtaining an FSC up to and including the level of … with … level of safeguarding and … level of CIS, if the facility does not currently hold these levels of capabilities. Confirm accuracy of the details of the facility listed below and provide corrections/additions as required. |
|||||||||||||||
|
Corrections/Additions: |
||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
… |
||||||||||||||
|
|||||||||||||||
… |
|||||||||||||||
Requesting NSA/DSA/Commission contracting authority: Name: … Date: (dd/mm/yyyy) … |
|||||||||||||||
REPLY (within ten working days) |
|||||||||||||||
This is to certify that:
|
Appendix E
ANNEX IV
Facility and personnel security clearance for contractors involving RESTREINT UE/EU RESTRICTED information and NSAs/DSAs requiring notification of classified contracts at RESTREINT UE/EU RESTRICTED level (1)
Member State |
FSC |
Notification of contract or subcontract involving R-UE/EU-R information to NSA/DSA |
PSC |
|||
YES |
NO |
YES |
NO |
YES |
NO |
|
Belgium |
|
X |
|
X |
|
X |
Bulgaria |
|
X |
|
X |
|
X |
Czechia |
|
X |
|
X |
|
X |
Denmark |
X |
|
X |
|
X |
|
Germany |
|
X |
|
X |
|
X |
Estonia |
X |
|
X |
|
|
X |
Ireland |
|
X |
|
X |
|
X |
Greece |
X |
|
|
X |
X |
|
Spain |
|
X |
X |
|
|
X |
France |
|
X |
|
X |
|
X |
Croatia |
|
X |
X |
|
|
X |
Italy |
|
X |
X |
|
|
X |
Cyprus |
|
X |
X |
|
|
X |
Latvia |
|
X |
|
X |
|
X |
Lithuania |
X |
|
X |
|
|
X |
Luxembourg |
X |
|
X |
|
X |
|
Hungary |
|
X |
|
X |
|
X |
Malta |
|
X |
|
X |
|
X |
Netherlands |
X (for defence-related contracts only) |
|
X (for defence-related contracts only) |
|
|
X |
Austria |
|
X |
|
X |
|
X |
Poland |
|
X |
|
X |
|
X |
Portugal |
|
X |
|
X |
|
X |
Romania |
|
X |
|
X |
|
X |
Slovenia |
X |
|
X |
|
|
X |
Slovakia |
X |
|
X |
|
|
X |
Finland |
|
X |
|
X |
|
X |
Sweden |
X (for defence-related contracts only) |
|
X (for defence-related contracts only) |
|
X (for defence-related contracts only) |
|
United Kingdom |
|
X |
|
X |
|
X |